Compliances Required After Conducting the Annual General Meeting (AGM) Under Company Law

Post-AGM Compliances: A Brief Overview

After conducting an Annual General Meeting (AGM), companies are mandated by law to fulfill certain critical compliances to ensure transparency, accountability, and regulatory adherence. The key statutory obligations include:

1. Submission of AGM Proceedings to the Stock Exchange
   Listed companies must promptly provide a detailed record of the AGM proceedings to the stock exchange for disclosure to shareholders and the public.
2. Filing of Voting Results with the Stock Exchange
   The company is required to file voting results within 48 hours of the AGM. This includes details of resolutions passed through poll or show of hands.
3. Payment of Declared Dividends
   Dividends declared during the AGM must be paid to shareholders within 30 days from the declaration date. Failure to do so can attract penalties.
4. Filing of Auditor’s Appointment (Form ADT-1)
   Within 15 days of the AGM, the company must file Form ADT-1 with the Registrar of Companies (ROC) to confirm the appointment or reappointment of auditors.
5. Submission of Audited Financial Statements
   Audited financial statements, including consolidated statements where applicable, should be filed with the ROC within 30 days of the AGM.
6. Filing of Annual Return (Form MGT-7)
   The Annual Return, duly signed by the Director and Company Secretary, must be submitted to the ROC within 60 days of the AGM. This contains key company details such as shareholder composition.
7. Submission of AGM Report (Listed Companies)
   A report on the AGM must be filed within 30 days post-AGM, detailing attendance and resolution outcomes.
8. Filing of Special Resolutions (Form MGT-14)
   If any special resolutions are passed during the AGM, Form MGT-14 must be filed with the ROC within 30 days.
9. Filing of AGM Report in Form MGT-15
   Applicable in certain circumstances, Form MGT-15 should be filed within 30 days of the AGM.
10. Preparation and Display of Statement of Unpaid Dividends
    Companies must publish a statement of unpaid dividends on their website within 90 days after transferring such amounts to the Unpaid Dividend Account.

Note: Timely compliance with these requirements is essential to avoid penalties and maintain good corporate governance standards.